Sharing files online has become common due to the easy availability of cloud storage services. However, there are a lot of ways to share and transfer files online but not so many ways to do it securely, especially for confidentiality files.

This can be obviously important for businesses, it hasn’t ordinarily been seen as something important to home users – but the increasingly common hack attacks, losing control on shared files revealing personal and confidential data from even big brand companies mean that many people are now looking to protect their sharing documents.

How to stay safe and protect yourself as an individual user?

There are many things you shared every day that need protection, your tax documents, sensitive photos, your business ideas, your credit card information. The private and sensitive information contained in your private documents is the stuff of an identity thief’s dreams: Names, addresses, Social Security numbers, banking information, your ideas, or something reveal your habit. Take tax documents for an example, it’s the most sensitive packet of information that most of us send out all year, and, you’re right, taking a few steps to ensure the security of the information is the least you can do.

If you spend hours on the internet searching for more secure ways to send your files, I bet setting up a password before sending your documents is one of the advice. Many file-sharing services out there might offer additional features such as document password protection, but placing a password isn’t the best way to protect your file (read this blog post to learn more). What’s required is understanding deeply about controlling methods over your important shared files.

What’s the risk for businesses and how to solve them?

Firstly, you should take it as given that some amount of unmanaged and unauthorized unsecured file sharing is happening. Your employees may send unencrypted emails, fail to delete confidential documents or files, or they accidentally forward files to unauthorized recipients. Moreover, they may try to use their own personally-selected file-sharing or sync-and-share apps at work, regardless of whether or not those apps have been vetted and approved by your IT department.

If the control and responsibility for secure file sharing and collaboration belong with your IT department, your organization will have a greater ability to:

  • Deploy identity and access management (IAM) tools to control user access to sensitive files and how files are shared.
  • Prevent your employees from installing unapproved software and applications on enterprise devices, and remove them if necessary.
  • Block traffic correlated with unapproved P2P file-sharing applications at the network perimeter or firewall.

If you don’t have an IT team to take care of all those things, considering a secure file sharing service where they provide all the above abilities but in simpler ways to control your company’s confidential information.

Is there anything solutions to protect your shared files?

The answer is yes, once you have changed your mindset about what is really important feature about secure file sharing service and how it should help you to achieve your goals, then FileString is the solution you need. 

FileString empowers people and businesses to control the distribution of their content with an easy-to-use system. With FileString, only authorized recipients can view, forward, and print files; activity by recipients including viewing, printing, and downloading is tracked; distributed copies of files can be overwritten with updates, and access to distributed files can be revoked.

To learn more about FileString, visit our website www.filestring.com

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